SchoolBooks-School Activity Fund Accounting

SCHOOLBOOKS™ - ACTIVITY FUND ACCOUNTING
Blue Bear SchoolBooks makes activity accounting easy! Now you can track detailed deposits and expenditures all the way from Purchase Order to your General Ledger. Prints checks, purchase orders, 1099’s and receipts. Complete financial statements are supplemented with detail account analysis reports – and there’s even a program to reconcile your bank statement! Best of all, SchoolBooks is completely integrated with Blue Bear’s popular Tracks Student Fee Collections point-of-sale software, so importing sales transactions at the end of the day is a snap! It’s so flexible, you can even handle financial records for several schools at once.

THE SCHOOLBOOKS ADVANTAGE
Why should your district consider Blue Bear SchoolBooks over other accounting packages?

• SchoolBooks was created by Blue Bear, a leader in student activity accounting since 1992. Our software is installed in over 1100 schools across the county. SchoolBooks was designed for schools and only for schools! We are dedicated to providing top quality software, service, and support to our clients.
• SchoolBooks is a simplified fund accounting program – it is NOT a standard business, debit and credit-type accounting system. That means it is easy for school bookkeepers without formal accounting training to learn and use! Detailed Account Analysis Reports show information the way schools are accustomed to seeing it – with columns for income, expense, transfers, and balance amounts – not just confusing debits and credits!
• SchoolBooks reports are easier for club advisors to understand – because balances in their accounts are shown as positive numbers – not credit balances with minus signs. And anything that makes it easier for the advisors and staff to read their trust account statements means your bookkeeper spends LESS TIME explaining things to them.
• SchoolBooks handles encumbrances so you can see the “REAL” balance available in all your accounts. Encumbrance Reports show the actual cash balance less any open invoices and purchase orders for that account. That means the coach can’t over-draw his account. Well, actually he might, but at least you have some warning!
• SchoolBooks makes it easy to transfer funds from one account to another. The screen is intuitive and easy to use.
• SchoolBooks prints receipts showing detailed descriptions and the account number for all funds received. And the total of your daily receipts rolls right into your bank deposit. It’s easy to keep it all straight!
• SchoolBooks has an iron-clad audit trail! Every transaction is assigned a number by the system and updates to the master files, which requires the actual printing of a journal BEFORE the update can take place. All transaction history is maintained and accessible through reports.

Blue Bear provides software, installation & setup services, training, and 800-number telephone support for all our products. Training options include on-site individual and group training sessions, web-based private sessions, and webinars.

• SchoolBooks Activity Fund Accounting
• Simplified Payroll