Accounts Payable

Features:

• Look-up is available by voucher, vendor invoice number, purchase order or check number.
• On screen Vendor Look-up includes last check number, date, amount, aging, and fiscal period totals.
• Invoice, entry, due, ship, release, discount and check date are stored for each voucher.
• Vendor invoice number field is 12 characters, expandable to 30 characters.
• Handles manual checks, partial payments, electronic transfers, and vendor prepays.
• Vouchers may be distributed to multiple G/L accounts or centers by percent or dollar amounts.
• Posted (to G/L) vouchers can be cancelled or modified - offset voucher reverses posting.
• Vendors can be configured with default expense or inventory acctounts for frequently purchased items.
• System checks for valid G/L accounts on vouchers, and in all input programs.
• Standard invoice generation is available to simplify the entry of reoccurring invoices.
• Invoices can be released for payment individually, by vendor, or by date.
• Report available listing all vouchers released for payment includes dollar total to be paid.
• Released items can be returned to hold and re-released at a later date.
• During the check run, checks can be automatically dated based on their release date.
• Allows for instant check print . Can be interfaced to accuprint laser check print software.
• A cash requirement report is available to project future cash needs.
• Transfers paid vouchers to history file. Can be re-transferred back to live database.
• Vendor History Report can be printed for selected vendors or all vendors.
• Automatically generates 1099's and 1099 magnetic media filing.
• Error message if amount entered for manual check is more than vendors outstanding balance.
• Identifies out of balance vendors if aging and General Ledger distribution do not balance.
• Allows checks to be printed for the current period without closing the prior period.