Purchasing

The Purchase Order system is a purchasing tool with many useful features. Both inventory and non-inventory purchase orders can be entered manually on a purchase order form. The purchase order form includes vendor information, product specifications, shipping information, and billing terms.

Vendor Services: Vendor price books can be entered into the system using the vendor price form. When entering a product on the purchase order form, the default price is supplied from the vendor price.

Tracking Shipments: When a shipment is received, receiving slips can be entered manually through the receiving form, or they can be generated automatically by running the receiving process. Inventory is automatically updated at the time the receiving slip is created. Partial shipments as well as, multiple shipments against a single purchase order are handled by the system.

Vouchers: Purchase Order allows vouchers to be entered manually through the voucher screen, or to be automatically generated based on the information contained in the receiving slip, purchase order, and vendor's invoice. This automated generation of Accounts Payable Vouchers eliminates the need for redundant data entry.

Reports: Various reports are provided for displaying purchase order information. Sample reports include Purchase Order Summary by Vendor or Product, Vendor Price List, and Purchasing Commitments by Date or Vendor. These reports are useful in analyzing vendor performance and determining future cash requirements.