The OPEN-PRO Order Entry module is designed to provide a method for
filling and shipping orders according to inventory availability. It performs an
extremely valuable function by providing a direct link with the Accounts
Receivable and Inventory modules. On-line query of any account or data item
field can be made to obtain information on the status of an order and whether a
shipment is on hand, back ordered, or committed.
Order Entry Form: Orders are entered on an order form. The form
includes customer information, product specifications, shipping information and
billing terms. An unlimited number of detail lines (items ordered) are available
on each order. Order Entry works with the Accounts Receivable system by
collecting all the information necessary for later creation of an invoice.
Order Status: An order may be opened at one time and completed later.
Income and sales are realized only after the order has been shipped and billed.
If there is a shortage of inventory, a partial shipment can be made to complete
as much of the order as possible. Orders can be filled either manually or by
computer. Order Entry prints the packing slip for shipment.
Reports: There are a variety of reports available in the Order Entry
module which allow sales evaluations to be made quickly and easily. Reports can
be printed listing all orders shipped with a comparison of requested and actual
ship dates, salesperson commissions, gross margin by item, and back orders by
product.
The OPEN-PRO Order Entry module shares the customer file with Accounts
Receivable and the inventory item file with the Inventory Control module. All of
the customer information in Accounts Receivable and the product information in
Inventory can be viewed without leaving the Order Entry module.
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