The Accounts Receivable module is a flexible, open item system. It is
used to record sales and monitor customer payments and includes a customer
master file.
Customer File: An unlimited number of customer records can be
maintained. Each customer is identified by a 15 digit alphanumeric code. In
addition to the usual customer number, name and address, the file contains last
payment amount and date, and discount and account balance information. When a
customer discount is entered on the customer master record, it is automatically
calculated when sales are recorded. Customer pricing information is also entered
on the customer master record.
Sales Transactions: Accounts Receivable allows interactive entry,
editing and posting of sales and credit memos. Sales are recorded by entering an
invoice. Each invoice is given a number and tied to a customer. The due dates
for the charges and prompt payment discounts appear on the printed customer
invoice. Item codes are entered with the quantity sold. The description and unit
price appear as entered into the data file. Both of these can be overridden when
necessary. There is no limit to the number of items that can be included in a
single invoice. When Order Entry is used for invoicing, there is no need to
re-enter invoices in Accounts Receivable. Invoices are automatically recorded
from the Order Entry module.
Invoices: Accounts Receivable prints invoices and customer statements.
Payments: An invoice is held open until the payment is applied against
it. In this way it is easy to track payment history and keep any disputed
charges visible. When recording customer payments, all of the outstanding
invoices are displayed. The amounts received are then applied to the appropriate
invoices. Accounts Receivable also can code miscellaneous checks or cash
directly to the appropriate General Ledger account.
Bank Deposits: All cash transactions entered individually can be
grouped to match deposits made to the bank. The bank deposit entries are used in
preparing the bank reconciliation report in the Accounts Payable modules.
Reports: The Accounts Receivable aging report may be printed on
request for all or selected customers. Other reports are available which list
both invoice amount and payments, inventory items, fee schedule being used, and
selected cash receipts by customer.
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