The OpenPro Software Systems' Accounts Payable module is designed to
manage a company's entire payable process. It is an accrual system with a
complete vendor master file. Accounts Payable can assist in the management of
cash by scheduling payment dates and by keeping track of vendor payment terms.
Vendor Accounts: Each vendor is assigned a 15 digit alphanumeric code
and is entered into the system only one time. An unlimited number of vendor
accounts can be maintained.
Bills /Invoices: Bills and invoices are entered in Accounts Payable
as vouchers. The vouchers are coded to the proper account in General ledger,
inventory item in Inventory, asset item in Fixed Assets or job activity in Job
Costing. A voucher can be disbursed to any module and no limit is set on the
number of distributions for a single voucher.
Payments and Check Printing: The vouchers can be paid by either system
generated or manually written checks. A voucher can be paid in part or full.
Accounts Payable will keep the balance open until the voucher is paid or a debit
memo is issued to relieve the balance. System and manual checks and the
information required to produce bank reconciliation's are recorded. The Accounts
Payable module prints checks in standard check format and the forms for the
checks are available from a national supplier.
Reports: A variety of reports are available in Accounts Payable
including a listing of all vendors and their current balances, selected vouchers
subtotaled by vendor, vouchers selected for payment, aging and cash
requirements, and a listing of checks - both system generated and manual checks.
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