Facility Management

Department Manager's Facility Module is designed for organizations that operate various re-charge centers or research facilities that charge for services. This module generates invoices, tracks their payments, and produces reports to aid in the management of the facility. Multiple billing rates can be established for different services or groups of facility users. For example, University faculty may be charged a lower rate than users from organizations outside of the University. Management reports allow users to track facility usage by work completion date, type of work completed, or principle investigator. One installation can be used to manage multiple facilities.

Highlights

• Manage multiple facilities with one installation
• Differentiate between University and Non-University employees or Center and Non-Center members for the purposes of setting billing rates
• Invoices formatted to meet University specifications
• Electronic imports from electronic systems available for automating the billing process.
• Generate aging and reminder reports to aid in the collection process
• Management reports to improve facility effectiveness

This module is incredibly flexible and is able to manage a wide range of facilities. Information regarding unbilled work is either manually or electronically entered for each facility being managed. Information can be recorded in detail or in summary form. Detailed information may include date, quantity, and description for each item to be billed or service that has been completed. This information can be tracked both by the principle investigator and research staff for whom the service was provided.

Invoice generation procedures apply the proper billing rates to the work and create invoices for each investigator using the facility. Once invoices have been sent out, the system can be used to track payments and outstanding balances. Aging reports and late notices can be generated to aid in payment collection. Management reports can be generated in various formats to analyze work or services by the date it was completed, invoiced, or paid. These reports can be used to monitor the quantity and cost of individual items sold or services provided by the entire facility or to individual investigators.