Accounts Receivable

The VanS Accounts Receivable system allows the user to effectively control and manage receivables. It assists in collection efforts by providing quick access to account information, automatically producing past-due letters, and offering multiple ageing report options.

Inquiries

• View all customer activity, as well as details about specific invoices and payments.
• Inquire by customer, order, shipper, or customer reference.

Ageing Reports

• Print by salesperson, customer, and Accounts Receivable date to assist in collections.
• Print by General Ledger date, account and branch to help with auditing.
• Change the ageing days spread as needed.
• Print detailed or summary ageing reports.

Cash Receipts

• Display information automatically by simply entering an order number.
• Enter and update different deposits individually.
• Handle over-the-counter sales and other miscellaneous cash.
• Allow other adjustments such as write-offs, credits, etc.

Customer Statements

• Statement forms are user-definable and can be customized for specific customers.
• Storage statements can be printed separately from non-storage.
• Optionally exclude zero or credit balance accounts.
• Optionally include aged totals on each statement.

Collection Letters

• Create custom letters for past-due accounts.
• Tailor letters to increase in severity based upon the number of days overdue. (Courtesy Notice, Service Cutoff, Notification of Auction, etc.)

Other Features

• Use the customer memo feature to monitor collection efforts.
• Merge old detail into a single balance forward transaction based upon a cutoff date.
• Summarize storage or non-storage orders. This feature is beneficial for permanent storage orders that have been billed for many years. Summarize detail for specific customers.