Accounts Payable

Create and track every aspect of payables from receipt of invoices to cash disbursements. Write checks and maintain other key payables activities. Works seamlessly with the Purchase Order and Materials Management modules for complete tracking of Cost of Goods Sold

• Detailed vendor screen to create or update vendor information including contact information, terms extended, e-mail and internet addresses and user defined fields
• Select from 18 built-in primary search features to find vendors by name, address, vendor number purchase volume, geographic radius and more
• Refine searches based on any field – even user defined fields
• Use the financial tab to view terms, credit limits and purchase history
• View voucher history from the vouchers tab
• Maintain additional detail information with the extensions tab
• Keep detailed notes with the notes tab
• View outstanding invoices immediately from the aging tab
• Find payments made with a click of the payments tab
• See a complete summary of purchases from the purchase tab
• Jump to a map of the exact location of the vendor with the map tab. See other vendors within a specified radius down to the street level
• Output any data to Excel, Word, HTML or print and fax – all from within the A/P module
• Quickly create new A/P vouchers with search features to auto fill basic information
• Disburse payments by job to accurately apply costs across separate jobs
• Add unlimited notes for tracking of payment details
• Create debit memos to reverse A/P vouchers
• Edit basic voucher information
• Set up processing of recurring payables by date or period
• Post payments easily with the payment wizard. Select payment by vendor or by due date
• Print checks immediately or set to print at a later time
• Print checks individually or by batch
• Post payments to open invoices. Pay one invoice, pay all invoices or split payments between two or more invoices
• Manage bank account deposits and withdrawals, auto debits or bank fees. View the account with the bank account register
• Use the quick check writer to process payments like C.O.D.s or other immediate payments that are not processed as part of batched payments
• Record handwritten checks, credit card purchases or cash transactions
• Void any checks from within the A/P module
• Reconcile payments against bank statements with the check reconciliation feature
• Use the A/P close feature for archiving A/P transactions
• Select from 15 built in A/P reports including A/P history, aged accounts, cash flow analysis, check disbursements register, purchase journal, vendor details, vendor phonebook and more