Accounts Receivable

Today, it is critical to manage your customers’ activity and credit to ensure high customer service levels and maximize cash flow. You can achieve the highest level of performance by using the Accounts Receivable (A/R) package from Exact Software.

Important advantages of Accounts Receivable are:

• Online access to client account information
• Control of aging periods, statement frequency
• Service invoice processing
• Service analysis reports
• Cash receipt management
• Attach scanned documents to transactions

A/R maintains vital credit information that provides you with detailed payment information like average days to pay and full account history. A/R tracks open item accounts and produces monthly statements. You can also generate Customer Aging Reports using up to four user-defined aging periods. It records customer invoices or sales transactions and, for the service sector, A/R produces service invoices.

Take your accounts receivable beyond cash flow management. Manage, calculate, and collect your company’s receivables with the utmost in financial accountability with Macola ES's A/R.

Increase productivity

Above and beyond normal A/R activity, you may need to process multiple receivables on a regular basis. Use the Recurring Sales Processing to generate these transactions. Users have two options in defining the frequency of recurring invoices. You can issue them on a specific day of the month (15th or 30th of each month), or every “so many” days (every 14 days or every 30 days).

Customer data

Customer data is meaningfully grouped to show basic data, unlimited contact and address information, financial information and many user-defined fields. Related transactions, like sales, invoice and cash activity, can be accessed through the customer account cards. This customer data is shared by our Web-based front-office product, e-Synergy. This allows these customers to be maintained in the front-office or back-office applications, providing up-to-date information about your customer to everyone in the organization.

Service invoices

This feature, beneficial for any service-oriented company, allows you to create and generate invoices for pre-defined services. Maintain the service file to define standard services, unit of measure, Sales G/L account, and track sales history. You can also process cost of goods sold distributions. A/R Service Invoicing setup allows the selection and location of 50 fields of information so you can generate your own customized invoice forms.

Efficient cash receipt management

A/R’s Cash Receipts Processing application supports multiple cash accounts and stores customer payment information. Matching of receipts with open invoices is as easy as point and click. You can apply a credit memo, debit memo or unapplied payment to the same invoice. You can apply one credit memo or payment to several different invoices. Any write-offs that have been agreed to with the customer can be done from the screen where you apply cash to invoices.

Interactive balance list

This functionality allows you to view your receivables aging by vendor with full drill down capability to the individual transaction. This includes the ability to view scanned documents (i.e. invoices, POs) attached to the transaction. Flexible finance charges A/R will automatically calculate finance charges. You may also enter them manually, if necessary. To automatically calculate, simply specify in the A/R setup two finance charge percentages along with dollar cut-off levels, aging method and grace period.