SchoolBooks Activity Fund Accounting

SCHOOLBOOKS - ACTIVITY FUND ACCOUNTING
Blue Bear SchoolBooks makes activity accounting easy! Designed for the user with little or no bookkeeping/accounting experience, this powerful software automates the accounting functions needed by most schools.

SchoolBooks Features:

• Prints Checks (“instant” checks or batch mode), Purchase Orders, Receipts, even 1099’s.
• Tracks vendor payment history for both calendar and fiscal YTD. Provides for temporary vendors too.
• Encumbrance reporting shows actual account balances AND outstanding invoices and purchase orders. Warns you before you overdraw an account.
• Automatic import of POS sales information from Blue Bear’s Tracks.
• Access detailed general ledger postings quickly on the screen or print to a report.
• Performs multi-school bank reconciliations (for schools or districts that write checks for several schools out of ONE bank account).
• Format your general ledger account numbers as you please because of the 25-digit format that lets you enter your own punctuation.
• Allows costing of purchase orders, invoices, and checks to multiple accounts.
• Allows for account roll-up into summary accounts for reporting.
• Makes adjustments and transfers between accounts simple.
• Makes bank reconciliations easy. Balances your bank statement right on the screen – easy as popular personal software.
• Account Snapshot Reports keep advisors instantly updated on a club’s “true” balance.
• Allows for unlimited Vendors, GL Accounts, and Bank Accounts.
• Tracks Trust Accounts and Club Activities.

SchoolBooks Standard Reports:

• Financial Reports – selectable by date
• Trial Balance, Balance Sheet, Statement of Revenues, Budget Report
• Account Analysis Reports – with date range and account masking selections
• Chart of Accounts
• Detail Report – shows transaction detail
• Summary Report – shows summary total for selected accounts
• Encumbrance Report – shows actual balances plus encumbrances
• Account Snapshot Report – a fast screen preview of a single account
• 1099 Reporting
• Adjustment Report and Transfer Report
• Receipt Report and Bank Deposit Report
• Bank Reconciliation Report
• Cash Disbursements Report
• Open Purchase Order Report and Open Invoice Report
• Vendor Master File Listing and Check History Report