General Ledger

Macola ES General Ledger helps you fully understand the finances of your company. When you understand the dollars and cents, you can make smarter business decisions and increase profits. Without the right information delivered in a timely and easy-to-analyze format, making smart choices is much harder. The Macola ES General Ledger (G/L) provides you with the right tools to make the right decisions.

The Macola ES General Ledger system gives your company an edge over the competition:

• Minimize errors with the first General Ledger that enforces logical transaction integrity to sub-ledgers. This means that coding/posting errors to key accounts such as cash or trade receivables are eliminated and each transac tion has the proper sub-ledger transactions created to maintain proper traceability
• The most powerful and flexible Excel-based financial reporting tool available - Excel users will love this!
• Real time, up-to-the instant financials deliver dramatically reduced monthly closing cycles
• Virtually eliminates the need for accruals when integrated with other Macola ES modules
• “Drill around“ technology that enables you to trace transactions to their source with related data elements such as customer or vendor cards without leaving the screen
• Embedded document management provides ”one-click“ access to related documents
• Errors are easily fixed without compromising audit trails while keeping ledger data readable and clean
• Reconciliations to books of original entry are eliminated
• Never a need to purge historical data - your General Ledger detail remains complete as long as desired
• Controls and security that eliminates common entry errors
• Year-end processing is easy with the prior year remaining open as long as necessary

Budgets and Budgeting

Once you make the right decision it is important to plan and measure results afterwards. The Macola budgeting feature provides the level of detail and analysis to make this significant process fast and beneficial. Flexible levels of detail in budgets give companies like yours the flexibility to budget and measure crucial accounts such as sales at the customer and/or product level while less critical accounts are budgeted with a single value for the month or year.

Macola ES G/L offers two options for budgeting. You can use the budgeting capability within Macola ES G/L or use the Excel Add-in. Both allow you to create various budget scenarios based on customers, vendors, G/L account, item and employee.

Other budgeting functions allow you to:

• Record and compare multiple budget scenarios such as ”worst case“ and ”best case“
• Enter budgets directly into Budget via Microsoft® Excel®, working more quickly and reducing the chance of errors
• Define your own distribution method based on patterns such as seasonal influences

Reporting against budgets is managed through native Excel reports that you can modify and through the powerful Interactive Profit and Loss reporting system. Build your budgets in Excel and upload them directly into Macola ES G/L, saving time and money while reducing errors.

Open and Immediate

Macola ES G/L is completely integrated with other Macola ES packages, giving you the added benefit of extending your automation to every sub-sector of your organization. The integration is seamless within Macola ES G/L as well. You can ink every action related to customers, vendors, projects, assets, items, departments, employees and/or product groups, making all the information accessible from various locations. Integration from your operational side, such as sales, invoicing, purchasing, receivables, payables and manufacturing, is immediate. You can run a profit and loss, a balance sheet or any other financial report in real time, every day.

One Transaction Table

When posting transactions from the general ledger or the sub-package, information is entered into a single table in the database. This provides several advantages. The information remains available at all times, making generation of historic overviews much easier. The use of only one financial transaction table for all Macola ES packages ensures real-time information and consistency. This functionality also improves the speed of your financial reporting. Because Macola ES G/L distributions are stored with customer, vendor, employee, department or item information, reporting using any one of these pieces of information is quick and easy.

Within Macola ES G/L you can add functionality with extra modules, only acquiring the ones you need. You can get modules that allow you to:

• Maintain a detailed assets and depreciation tracking
• Send payment reminders
• Make integrated electronic payments
• Enter and maintain detailed budgets
• Add extra information to your transactions

Easy Reporting with the Excel Add-In

The Excel Add-in provides a dynamic link between Macola ES and Microsoft® Excel®. Available across the entire Macola ES suite, and included with Macola ES G/L, this link allows you to generate virtually any report directly into the best analytical tool available - Excel. You create your own analyses using the data in the Macola ES database without having to type, export or be a computer genius. After adding transactions in Macola ES G/L, simply refresh your worksheet and you'll have up-to-date, reporting.

Management Information Matching

Macola ES G/L detailed functionality allows you to match payments with amounts due or invoices. With matching you can link outstanding items for both sales and purchases to amounts paid and received. For example, you can do this immediately while entering a sales invoice by attaching a reference number to the entry. Upon receipt of the payment, it will be matched to the sales invoice based on this number. The number can also be assigned upon receipt of the payment. You can also match payments retroactively if you have a separate department or employee responsible for completing or controlling outstanding items and payments.