Purchase Orders

Objective - To monitor the quality, accuracy, lead times and costs of purchases, while providing comprehensive supplier performance analysis.

• The Value of SYSPRO Purchase Orders
  • Gives detailed screen query including graphical purchase order commitment
  • Uses inventory cost, last price paid or contract pricing when creating orders
  • Analyzes vendor performance for delivery times, quoted prices and previous quality specifications
  • Has Full Goods Received Notes (GRN) suspense facilities with A/P to P/O matching and variance reporting
  • Streamlines purchasing with purchase order requisitions and authorization procedures
  • Provides automatic requisitioning via customer back orders
  • Gives the ability to fax purchase order documents
  • Lines P/O to Sales Order or Work Order
  • Preview of reports to screen, fax and e-mail capabilities
• Matching SYSPRO to Your Business
  • Maintains multiple vendor stock codes and prices, cross-referencing to inventory stock codes
  • Has an extensive notepad capability for P/O comments
  • Orders stocked and/or non-stocked items easily to suit all purchasing needs
  • Gives multiple user-defined P/O's and GRN document formats
  • Provides user-defined follow-up codes and dates to prompt buyers for appropriate expediting
  • Retains original and revised due dates to monitor supplier performance
  • Orders for multiple due dates and warehouses
  • Allows two stage receipting for inspection items
  • Orders stocked and non-stocked (custom order) items on the same order
  • Purchases in multiple units with user-defined conversion rates
  • Allows automatic inclusion of purchasing comments for each line item
  • Fast, efficient receiving options allow receiving of entire order or incoming transactions from a data collection system
  • Receives directly into Work in Progress
  • Blanket P/O facility
  • Customizable set of data entry fields that may be viewed in the query
  • Non-merchandise apportionment across all lines
  • Ability to Export P/O/ in XML format
• Audit Trails and Reporting
  • Full inventory journals are generated for P/O receipts
  • The GRN system monitors variances between the price paid and current cost
  • Reports variances between the receipt price (P/O) and the invoiced price (vendor's invoice) or purchase order price and standard cost
  • Expediting reports (user definable) prompt buyers to follow up by vendor, by item, etc.
  • Extensive vendor performance reports
  • Prints inspection documents on-line
  • Provides the facility to print local or foreign purchase orders
  • Gives the receipt history and tracks scrap/rejections per supplier
• Integration
  • Integrates with the Inventory Control, Work in Progress, Sales Orders & Invoicing, Return to Vendor and the Requirements Planning modules
  • Links to Accounts Payable through GRN system, verifying that goods have been received
  • E-mail reports or fax documents with the Office Automation module