Purchase Orders

Objective

To monitor the quality, accuracy, lead times and costs of purchases, while providing comprehensive supplier performance analysis.

The Value of SYSPRO Purchase Orders

• Gives detailed screen query including graphical purchase order commitment
• Uses inventory cost, last price paid or contract pricing when creating orders
• Analyzes vendor performance for delivery times, quoted prices and previous quality specifications
• Has Full Goods Received Notes (GRN) suspense facilities with A/P to P/O matching and variance reporting
• Streamlines purchasing with purchase order requisitions and authorization procedures
• Provides automatic requisitioning via customer back orders
• Gives the ability to fax purchase order documents
• Lines P/O to Sales Order or Work Order
• Preview of reports to screen, fax and e-mail capabilities

Matching SYSPRO to Your Business

• Maintains multiple vendor stock codes and prices, cross-referencing to inventory stock codes
• Has an extensive notepad capability for P/O comments
• Orders stocked and/or non-stocked items easily to suit all purchasing needs
• Gives multiple user-defined P/O’s and GRN document formats
• Provides user-defined follow-up codes and dates to prompt buyers for appropriate expediting
• Retains original and revised due dates to monitor supplier performance
• Orders for multiple due dates and warehouses
• Allows two stage receipting for inspection items
• Orders stocked and non-stocked (custom order) items on the same order
• Purchases in multiple units with user-defined conversion rates
• Allows automatic inclusion of purchasing comments for each line item
• Fast, efficient receiving options allow receiving of entire order or incoming transactions from a data collection system
• Receives directly into Work in Progress
• Blanket P/O facility
• Customizable set of data entry fields that may be viewed in the query
• Non-merchandise apportionment across all lines
• Ability to Export P/O/ in XML format

Audit Trails and Reporting

• Full inventory journals are generated for P/O receipts
• The GRN system monitors variances between the price paid and current cost
• Reports variances between the receipt price (P/O) and the invoiced price (vendor’s invoice) or purchase order price and standard cost
• Expediting reports (user definable) prompt buyers to follow up by vendor, by item, etc.
• Extensive vendor performance reports
• Prints inspection documents on-line
• Provides the facility to print local or foreign purchase orders
• Gives the receipt history and tracks scrap/rejections per supplier

Integration

• Integrates with the Inventory Control, Work in Progress, Sales Orders & Invoicing, Return to Vendor and the Requirements Planning modules
• Links to Accounts Payable through GRN system, verifying that goods have been received
• E-mail reports or fax documents with the Office Automation module