Payroll

General Features

• Allows global changes to multiple employee records at the same time to expedite data entry
• Maintains an unlimited number of task codes to allocate payroll expense to multiple General Ledger accounts
• Employee instant inquiry screen is available in all processing options
• Allows instant inquiry of paychecks and the breakdown of each check for the calendar year
• Tracks total dollars and hours on time card reports
• Imports employee information from a text file
• Allows importing of time card information
• Exports payroll information in many formats including those for text files, Excel, Lotus 1-2-3, Quattro Pro, Word and Access
• Automatically posts to the general ledger and Job Cost modules
• Integrates with Accounts Payable, allowing both Accounts Payable and Payroll to use the same checking account to aid in bank reconciliation

Maintenance Features

• Maintains complete employee information, including pay rate, shift and filing status; accrued vacation and sick hours; dates of hire, review and termination; totals for earnings, deductions and taxes; and comments
• Stores and displays images of your employees. Most standard graphic file types are supported including .pcx, .tif., .eps., .bmp, and .jpeg.
• Quickly locates employees, job codes and General Ledger accounts with a search feature
• Allows you to pay hourly, salaried, commissioned and piece rate employees
• Provides weekly, biweekly, semimonthly and monthly pay cycles
• Provides predefined overtime, holiday pay, employee advances, draws, base pay and miscellaneous earnings
• Tracks employee compensation (“comp”) time
• Allows SUI/SDI for an employee to be in a state different than their SWT state
• Maintains complete payroll information for the current year

Deductions and Other Pays

• Supports user defined deductions such as pension plans, deferred compensation plans and dependent care benefits
• Allows for employee paid and company paid deductions
• Workers' compensation deductions can be calculated using the base hourly pay, ignoring overtime and shift differentials
• Deductions and other pays can be activated for specific time periods
• Deductions, commissions and piece rates can be calculated from user defined tables
• Provides other pay types for employee allowances, reimbursements and bonuses
• Allocated tips can be accumulated as an other pay for reporting on W-2 forms
• Provides deduction and other pay totals on the payroll register

Processing

• Provides standard time cards for employees who get paid the same amount each period
• Minimum wage adjustment feature adjusts pay if tips do not bring an employee up to minimum wage level
• Can activate and turn off deductions and other pays during time card entry and handcheck entry
• Allows after-the-fact payroll recording by using handchecks
• Accounts for cash and charged tips
• Generates payroll checks with fully detailed check stubs
• Allows users to customize the body portion of payroll checks
• Prints checks on a laser or dot matrix printer with stubs on top and bottom
• Company-paid deductions and salaried hours can be listed on payroll check stub
• Allows voiding of paychecks, handchecks or tax deposits
• Permits checks to be voided individually or as part of a range
• Permits electronic deposit of payroll to employees' bank accounts

Taxes

• Includes tax tables for federal government, all 50 states and the District of Columbia which can be modified as needed
• Calculates all federal and state taxes automatically
• Keeps track of state and federal tax liabilities and deposits
• Allows tracking of tax deposits by generating a tax deposit register for a given month or payroll run
• Tax deposits can include penalty and overpayment amounts
• Alerts you if you have a tax deposit liability to be paid
• Prepares summary information for government reports (such as W-3, 940, 941)
• Prints specific state tax reports for California and New Jersey
• Prints tax deposit checks for 941, 940, SUI, and SDI
• Prints W-2 forms after the close of the year
• Creates magnetic media file of W-2 information as required by the Social Security Administration and most states