Accounts Receivable

General Features

• You can easily locate a customer by knowing an invoice number only. This is beneficial when you receive a payment but the name on the check doesn’t match the customer names in accounts receivable.
• Customer information, standard items and invoices can be imported from a text file
• Accounts Receivable information can be exported using over 30 different formats including Lotus 1-2-3, dBASE, comma-separated variable, ASCII, Access, Excel, Word, Word Perfect, Quattro Pro and many others
• Automatically posts to the General Ledger module
• Optionally posts to the Job Cost module on a transaction by transaction basis

Maintenance Features

• Maintains complete customer information, including e-mail address, bill to and ship-to address, month- and year-to-date totals, 24 month sales history, current balance, highest balance, open credits, deposits and last payment
• Tracks customers' open credits and deposits
• Model customer enables fast creation of new customer records
• Allows global changes to multiple customer records simultaneously
• Customer categories permit classification of customers for reports and operations on selected customer groups
• Customers can be placed on credit hold
• Provides instant inquiry of customer information including: invoices, credit memos, debit memos, payments, application of open credits and application of deposits
• Tracks cash sales
• Allows quick location of customers, standard items and general ledger accounts with a search feature
• Tracks invoice discount dates and amounts, and due dates
• Tracks sales by customer, sales representative and sales account
• Provides a list of standard items for commonly billed items and services
• New customers can be added “on the fly“ during invoice and transaction entry
• Alerts you when a customer exceeds credit limit and when you try to delete a customer who has an open quote or order in Order Entry
• Optionally provides warning of duplicate invoice numbers for each customer
• Allows finance charge rates to be assigned on a customer by customer basis or allows you to use system defaults

Forms

• Prints invoices, credit memos, debit memos and statements on plain paper or preprinted forms
• Provides standard and service invoices in a 7” or 11“ format which can be customized by the user
• Specific invoice fields can be disabled to customize and simplify invoice entry
• Supports laser and dot matrix form printing

Processing Features

• Offers the ability to print and reprint credit memos and debit memos
• Invoice description and terms can be easily modified at any time
• Offers instant inquiry of all transactions affecting an invoice as well as the sales account to which the invoice was posted
• Open credits and deposits can be applied to invoices, finance charges or as cash refunds
• Individual payments can be grouped into bank deposits
• Accepts payments, deposit applications and open credit applications at time of invoicing
• Allows the write off of balances during cash posting
• Allows previously entered cash postings to be voided
• Handles multi-line descriptions for standard items
• Recurring invoices can be posted on a monthly, bimonthly, quarterly, semiannual or annual basis
• Allows comments, miscellaneous charges and labor charges on invoices
• Allows discounts and sales tax application on a line-by-line basis
• Allows calculated tax amounts to be overridden during invoice entry
• Early payment discount calculation can optionally exclude tax and/or freight amounts
• Tracks when a payment is received from a customer via a credit card
• Can provide automatic calculation of sales tax on credit memos
• Calculates finance charges and allows recalculation later in the same month
• Provides both balance forward and open item statement formats on a customer by customer basis with optional aging information
• Customer statements can be previewed on the screen at any time
• Optionally prints shipping and billing labels for a customer during invoice entry

Reporting Capabilities

• User-defined aging periods
• Prints the aging report by invoice date or due date
• Allows the aging and open invoice reports to be run with an ”as of“ date
• Payment analysis report shows history of average days to pay
• Sales analysis (commission) report can be based on paid invoices
• Reports can be sorted by customer ID, name or sales representative
• Provides cash flow projections based on customers' payment history