Accounts Payable

General Features

• Provides current and calculated balances for all A/P cash accounts
• Provides instant inquiry of vendor information including invoices, debit memos, credit memos and application of open credits while in any processing option
• Allows quick location of vendors and general ledger accounts with a search feature
• Permits vendor information to be imported from a text file
• Allows importing of invoices and adjustments
• Accounts payable information can be exported using over 30 different formats including Lotus 1-2-3®, dBASE, Comma-Separated Variable, ASCII, Access, Excel, Word, Word Perfect, Quattro Pro and many others
• Automatically posts to general ledger

Maintenance Features

• Maintains complete vendor information, including e-mail address, remit address and purchase order address, month- and year-to-date purchase totals, 12 month purchase history, year to date 1099 purchases and last payment
• G/L expense, accounts payable and discount accounts can be defined on a vendor-by-vendor basis
• New vendors and general ledger accounts can be added “on the fly“ during transaction entry
• Allows global changes to multiple vendor records at the same time to expedite data entry
• Optionally includes credit detail on accounts payable checks
• Optionally prints one check for each invoice paid
• Supports printing checks on a dot matrix or laser printer
• Allows flexible payment terms, including number of days, day of month, end of month and end of next month
• Payment terms can be maintained and assigned to a vendor or determined during invoice entry

Processing Features

• Provides full bank reconciliation that includes the ability to clear a range of checks
• Tracks credit card purchase and purchase history when a credit card is used to pay a vendor.
• Lets specific vendors and/or invoices be placed on payment hold
• Allows automatic distribution of invoices to multiple accounts via expense allocation tables
• Tracks discount dates, amounts and due dates
• Ability to set up recurring accounts payable invoices
• Tracks vendor credits as open credits or as negative invoices
• Prepaid invoices can be entered with check information
• Allows invoices to be automatically or manually selected for payment

Checks

• Allows partial payment of invoices
• Allows entry of handwritten checks
• Enter a manual check as voided in one step
• Generates checks with either detailed or summary payment stubs
• Allows check printing for vendors and non-vendors without posting an invoice
• Tracks wasted checks
• Allows checks to be voided individually or as part of a range
• Non-vendor checks may be reprinted

Reporting Capabilities

• Prints 1099 MISC forms
• Aging periods are user-defined
• Aging and open invoice reports can be produced ”as of“ any date
• Prints the aging report by invoice date or due date