General Ledger

General Features

• Maintains complete audit trails of all transactions and adjustments made to transactions
• Includes more than 35 modifiable, industry-specific, sample charts of accounts that can be used to save time when setting up the general ledger
• Provides inquiry capability to examine account status, balance history, budgets and transactions. Additionally the inquiry option in the general ledger can drill to the source of the original posting
• Allows quick location of accounts within the chart of accounts with a search feature
• Account information and journal entries can be imported from a text file
• General Ledger account information can be exported using over 30 different formats including Lotus 1-2-3®, dBASE, Comma-Separated Variable, ASCII, Access, Excel, Word, Word Perfect, Quattro Pro and many others
• Journal entries can be exported in a .CSV format
• Integrates with all BusinessWorks modules and many third party products

Maintenance Features

• Provides consolidation of multiple companies' general ledger data to create a consolidated financial statement
• Allows departmentalized accounting with up to 99 departments
• Allows the renaming and renumbering of an account number in the chart of accounts
• New accounts can be added “on the fly” during journal entry
• Departmental account duplication feature lets you add accounts quickly

Budget

• Allows full-year budgeting by month, year or percentage for the prior, current and next fiscal year
• Tracks budget history for up to nine fiscal years
• Automatically calculates account budgets for the prior, current or next fiscal year, based upon prior or current year actualize as well as budgets from other periods

Journals

• Provides five standard and four special journals for custom use
• Allows three-line description field for journal entries
• Allows editing of journal entries (description and voucher reference) after posting
• Recurring journal entries can be maintained to save data entry time
• Allows batch posting for recurring entries
• General ledger won't accept out-of-balance entries
• Allows authorized users to void transactions
• Provides a solid audit trail by including the system date as well as posting date for journal entries
• Journal entries can be imported and exported via text files

Reporting Capabilities

• Most reports can be sorted or printed by department
• Allows for customization of financial statements including section headings, page breaks, font styles, sizes and colors.
• Allows subtotaling and consolidation accounts for custom financial statements
• Flexible financial statement setup includes period selection, rounded dollar amounts, customized notes, etc.
• Produces monthly, quarterly, yearly and date range (eg., weekly, semi-monthly, etc.) income statements
• Can print date sensitive balance sheets (as of a certain day in a month)
• Allows a date range selection for the trial balance
• Flash report provides quick overall view of financial strength with various financial ratios (e.g., current ratio, acid test, etc.)