Purchase Management

SunSystems 5 delivers powerful facilities to manage and simplify the purchasing process. The Purchasing module provides components for Purchase Invoicing, Purchase Management and Budget & Commitment Control. In addition, there are options for Advanced Pricing and for Product Profiles, delivering profiling specifically for suppliers. The solution delivers the ability to analyze and report on a comprehensive database of supplier information, in order to improve buying power. The Purchasing module can also be used with SunSystems i2i Purchase Requisitioning, to provide a full procurement solution.

Purchase Order Entry: Entry, amendment, review and deletion of purchase orders and returns; ability to process by individual lines; actions subject to operator permissions; commitment checking and budget checking available; standard, scheduled, blanket, pre-paid and back-to-back orders; direct invoice entry supported; and multiple and part orders can be matched to single invoice lines.

Purchase Processing: Various stages can be sequenced or eliminated to match business needs; security-based views per user, with extensive drill-paths to associated information; automated procedures to select or print purchase orders and match invoices and goods receipts; and supports multi-level approval hierarchies.

Supplier Management: Extensive range of data available per supplier; supplier performance analysis for price, delivery dates and quality and analysis available on wide range of performance statistics.

Reporting on purchasing: Access to reports through the user’s defined view or directly from menus and standard reports on supplier listings, invoices by line detail, commitments, purchase order status and order amendments; statistical declaration report required by European tax authorities.

Integration: Facility to import purchase orders, goods receipt notices and invoice information from external sources; ability to export purchase orders for use elsewhere; and mapping of values from a movement or transfer order to the ledger.