Central to effective procurement is an automated requisition system that focuses on efficient workflow. This can reduce the procurement cycle time and ensure that the right people are involved at the right time. When integrated to the purchasing system, organizations can benefit from improved purchase order accuracy and the ability to focus buying power to improve volume discounts.
SunSystems i2i Purchase Requisitioning provides a browser-based requisitioning solution that is quickly deployable to the entire enterprise, requiring no specialist training for users. Designed to optimize workflow, the software can match the existing purchasing procedures of your organization or enable you to adopt more flexible procedures. Integration with email systems allows a proactive approach to the management of the process, while tight integration with SunSystems minimizes the requirement to duplicate reference data and ensures a smooth flow of documents into the core business system. The outcome of the requisitioning process is a purchase order that is created in the Purchase Management modules of SunSystems via the eBusiness Gateway or SunSystems Connect.
Users of the system: Roles and responsibilities recognized by type of user - requisitioner, approver, purchaser; user list set-up and security options determine functionality and operator permissions available; and email details captured for authorization process.
Entering the requisition: Flexible requisition line types dictate available fields and approval levels by line for each purchase order; general and specific requisition types with different input requirements and/or approval paths, linked to purchase order type in SunSystems Purchase Management; requisition entries created as new (with descriptions transferred to SunSystems) or picked from existing list (using links to item records in SunSystems); and prices taken from item record or entered by user.
Approvals process: Range of approval requirements determined by requisition types, value or analysis; flexible approval/rejection process with ability to add narrative or make appropriate changes; and system determines the approvals required using sophisticated routing logic.
Improving workflow: User inbox contains requisitions requiring action, with email alerts to requisitioner and approver and progress tracking available to users with appropriate permissions.
Integration with SunSystems: Integration with SunSystems reference data (e.g. analysis codes, item codes, account codes) and requisitioning process results in creation of purchase orders in SunSystems Purchase Management using the SunSystems eBusiness Gateway or SunSystems Connect.
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