This powerful yet flexible module makes credit management and customer account administration easier for you and your business. You can track payments by cash, check, 5 different credit cards and miscellaneous (coupons, etc). The due and discount dates for each invoice are computed automatically and can be different for each customer. You can print the minimum payment due and custom messages on customer statements, as well as selectively print service charges, budget totals and deposits. Your receivables can be aged into 5 different user-defined brackets. This module also maintains sales tax details for use in the invoicing modules as well as salesperson commission data.
Accounts Receivable can be used stand-alone or can be integrated with Point of Sale, Billing/Order Entry, Job Cost, Time Billing, and Quick Sale. Each of these modules pull customer data as well as information about sales departments, salespersons and sales tax from Accounts Receivable, while also updating invoice transactions to receivables. In turn, Accounts Receivable can then update consolidated postings to General Ledger for the receivables side of your business.
When used in conjunction with the Inventory module, customer-specific pricing can be set up. This can be done through a customer's pricing class that assigns discounts to groups of Inventory items or through contract pricing where each item is assigned a unique price for a given customer. The two methods are complimentary: the system will use contract pricing if it finds it or the pricing class discount if applicable.
- Processes invoices which can contain taxable freight, non–taxable freight, taxable resale, non–taxable resale, sales tax and discounts
- Prints statements and labels with user-defined ranges
- Credit one or two salespersons with each invoice
- Salesperson commissions can be based on primary or secondary status
- General Ledger can be updated with detailed or summarized data
- “Drill down” through customer invoice history
- Retains a complete sales history of customer activity and maintains current accounts
- Records tax charged and collected
Provides a quick, on-screen view of a customer’s account
- Keeps separate addresses for billing and shipping locations
- Utilizes RapidEntry to facilitate entry of customer data
- Customers can be added ‘on-the-fly’ from other modules
- Real–time credit card verification through interface with X-Charge software
- Choose to retain credit card data on a per customer basis for speedy invoice processing
- Tracks credit card discount fees automatically
- Has option to age accounts with no activity or to age only past due customers
- Automatically posts recurring invoices, including declining balance
- Posts automatic service charges and can optionally take into account previous service charges
- Allows for changes in limits and bases of existing tax codes
- Identifies preferred and slow-paying customers
- Provides balance forward or open invoice methods of AR tracking
- Provides for dunning messages on statements
- Can search for customers by number, name or phone number
- Handles up to 255 different tax areas and works with graduated taxes
- Calculates salesperson commissions based on sales, payments, profit and profit margin
- Handles salesperson commissions with dollar break levels
- Handles multi-level salesperson commissions
- Pricing class discounting can be used to give customers discounts on groups in items
- Contract pricing allows each customer to be assigned unique pricing for individual items
- View program displays customers to be contacted for collections
- Tracks statistical data for customers, which includes:
- Total number of invoices
- Total number of payments
- Total number of service charges
- Total invoice amount
- Average invoice amount
- Greatest invoice amount
- Greatest balance amount
- Average payment days
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