INCODE’s Accounts Payable facilitates cash, accrual and modified accrual basis accounting. The system supports recurring items and user-defined templates that allow distribution to predefined accounts on either an amount or percentage basis. Items may be expensed to an unlimited number of accounts and funds. Also, items may optionally be identified as being subject to 1099 reporting. The Accounts Payable system will operate on a stand-alone basis or in conjunction with INCODE’s Requisition and Purchase Order system.
InVision vendor inquiry provides static information for each vendor, invoice detail with drill-down capability, status, due date, check number, paid date, PO number, and detailed G/L distribution. A history may be maintained for a user-defined period of time. The system supports check writing from separate funds, a disbursement fund, or pooled cash.
A payment selection may be made automatically by due date or discount date or may be done manually. The one-time vendor feature streamlines processing for invoices from vendors that are not set up in the system.
The Accounts Payable system provides comprehensive analysis reports, claim registers, and prints 1099's. This system supports interfaces to INCODE's General Ledger, Requisition & Purchase Order, Check Reconciliation systems, and the Integrated Document Imaging system
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