The General Ledger/Budgetary system facilitates comprehensive multi-fund accounting for municipal governments and meets GAAFR and GAAP standards. It provides detailed accounting and budget history for a user-defined number of years, with drill-down functionality and audit trail for detail records.
INCODE’s General Ledger supports up to a three-character fund number and a fifteen character, user-defined account number. Optional line-item security is available for inquiry, posting, and budget purposes. The system automatically generates all “due to” and “due from” entries on interfund transactions.
Pooled-cash accounting is automated by the system. The General Ledger allows up to sixteen accounting periods to be open at a time. It provides for recurring journal entries, “template” features that facilitate posting to predefined sets of accounts on either an amount or percentage basis, and automated reversing entry dates. Journal notes may be attached to journal entries to be printed out with detail listings and audit reports.
On-line inquiry by single accounts or user-defined groups of accounts includes current account balance, monthly activity, total activity, original and current budget amounts, encumbered amounts, and the ability to display all detail transactions. The detail transactions can then be filtered by source, date range, dollar amount, and entry type. This information is available for the current fiscal year and any prior fiscal year.
The General Ledger provides powerful inquiry capabilities through pre-defined query and report programs as well as user defined query and report writer capabilities. Detail listing and audit reports generate a complete audit trail for any range of dates and accounts. Installation of the system includes formatting all financial reports according to the customer’s requirements
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