Order Entry & Billing

The management of order processing and billing is one of the most time consuming tasks in any office. The DAPREX/400 Order Entry and Billing system increases the efficiency of your personnel by creating more accurate orders in a shorter period of time. Extensive on-line help, scans and browses supply the necessary tools to insure accurate and timely entry.

Available inventory levels, customer pricing and credit status give management the tools they need to monitor and maintain control over the sales situation. Faster processing of orders means satisfied customers and an improved cash flow situation.

• Substantially reduces customer order processing time
• Credit checking accomplished by display of aged receivables and credit limit
• Verification of on-hand inventory, indicating when ordered exceeds available inventory
• Flexible multi-level pricing structure based on cost or price
• Automatic backorder generation for unshipped quantities
• Single or multi-warehouse capability
• Inventory kitting
• Commission accounting and reporting
• Comprehensive order and shipment inquiries
• Sales tax reporting
• Rental billing module
• Fully integrated with A/R, Inventory, Sales Analysis and G/L systems.

• High speed order entry program
• Manual or computer-generated order and invoice numbers
• Integrated customer scan by bill-to name, ship-to name, or zip code
• Default customer data automatically fed to order entry
• 9999 ship-to addresses per customer
• Special one-time ship-to entry
• Drop shipments
• Customer purchase order# and requested ship date
• Merchandise discount by order
• Product description scan during line entry
• Alternate product # for high speed entry
• On-line stock availability verification
• Automated pricing
• Multiple unit of measure capability
• Line item discounts
• Order or line item commissions
• Unlimited comment lines per order/invoice
• Delivery/packing instructions
• Automatic calculation of terms discount and due date
• Taxable and non-taxable items
• Ability to enter non-merchandise items and miscellaneous charges
• Credit card processing
• Credit memo processing
• Comprehensive pricing module
• 999 standard price levels
• Product pricing by actual amount, or dollars/percentage over or under a base price or cost
• Special pricing by customer and product
• Special pricing by customer and/or product category
• 4 decimal pricing and rounding capability
• Volume pricing
• Contract pricing with start and expiration dates
• Customer price history inquiry
• Future pricing module
• Allows advance entry of future price changes
• Automatically takes effect on designated date
• Reverts to prior price upon expiration
• Immediate or batch printing of pick slip/invoice
• Optional labels printed with pick slip
• Automatic pick slip update for fast processing of complete shipments
• Backorder and cancel capability for unshipped quantities
• Additions, changes and deletions to existing orders are possible until invoicing
• Calculates and maintains all necessary data for sales tax reporting
• Customer shipment history inquiry including open and completed orders
• Selective update to Sales Analysis for designated customers and products

• Pick Slips - immediate or batch mode
• Product requirements by selected date
• Open order reporting by customer, order#, product and salesman
• Invoices - immediate or batch mode
• Reprint capability of pick slips and invoices
• Daily invoice register
• Sales tax reporting by jurisdiction and/or by customer
• Individual customer price lists