The Accounts Receivable module gives you complete control over cash flow and facilitates the timely application of cash collection. This flexible module saves user's time by making every day tasks efficient.
Our transaction processing enables fast, accurate cash and credit application. Full or partial payments by cash, check, credit card or bank transfer may be applied to customer invoices with the click of a mouse button. Miscellaneous cash, customer refunds, adjustments, returned payments, and automatic credit application are also available.
With the variety of customers from those corporate holdings to individual entities, statement requirements vary. Our statement program can deliver on what your customers demand. We can produce individual statements as well as the power to consolidate subsidiary customers into a corporate statement. Statement cycles are user defined and assigned by you so they print when you decide they should.
With high-function, low-cost laser printers becoming the standard in business forms production, we've given you the option to print your accounts receivable statements on a single-sheet laser print form. You can reprint a statement any time, for any customer.
Our Aging Reports allows you to sort and summarize by customer, class and sales representative. You may age from either the invoice date or due date, and all aging values are interactively determined. In addition, you may dynamically assign customers into different aging classes for the purpose of maintaining stricter control, you decide the aging intervals. The aging report can also be back dated to give you an historical snapshot of your accounts receivable.
Credit checking a customer account demands access to a variety of historical data. That's why our accounts receivable module provides instant visibility to your customer's information. Our drill-down searches provide quick answers from customer invoice to payment, for both open and historical transactions.
Here are a few features that our customers use every day:
- Multiple customer search methods
- Extensive Customer Activity Inquiry
- Fax/Email statements or invoices from AR inquiry
- Generate on-demand statement
- Run past or future aging reports
- Multiple methods for payment processing
- Flexible aging periods by customer
- Credit card processing
- Comprehensive customer collection notes
- Automatic application of credits via sales order entry or cash application
- Generate customer refunds with integration to accounts payable
Many customers find these other features useful too. This is a partial list of other features available:
- Age by invoice date or due date
- Sort aging report by customer number, name, or by sales rep
- Multiple aging formats
- Flexible statement cycles per customer
- User defined finance charges per customer A/R Class
- Multiple A/R General ledger account support
- Field sensitive security on customer credit limit
- Miscellaneous cash entry
- Deposit slip generation
- Accounts receivable detail inquiry
- Open accounts receivable inquiry
- Accounts receivable check inquiry
- Customer accounts receivable history
- Daily customer payment/invoice history
- User defined AR adjustment codes
- Customer mailing labels
- Automatic application of terms discounts with user override capability
- Customer Listing with user defined parameters
- Historical view/print cash groups
- Unapplied cash entry and distribution with reference invoice number
- Overpayments supported
- Customer class designation for sales analysis
- Daily cash edit report
- Multiple customer ship to addresses
- Multiple phone number and contact entry per customer and/or ship to address
- Balance forward or open item statements
- Multiple salesperson support per customer
- Additional security within customer maintenance to control add/change/delete per user
- Re-open of paid invoices
- Check reversal
- Multiple bank support
- AR Summary inquiry
- AR balance inquiry
- User defined summary or detail General Ledger integration
- Customer Detail AR report
- Customizable terms codes including terms discounts as well as split terms
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