Transportation

The Transportation module tracks expenses and usage of vehicles, with the ability to allocate expenses to where the vehicles were used. In the allocation process, the system will automatically update the General Ledger, Departments and Accounts, Work Orders, and Projects. Usage can be stored in miles or hours, and can be automatically updated from the Payroll module's time sheets. The Transportation module can also be updated from Accounts Payable voucher entry, Payroll entries (for time spent servicing vehicles) and Inventory items issued for the maintenance of vehicles. Vehicle analysis reports showing detailed information, such as cost per mile or hour assisting management in monitoring vehicle expense and determining when a vehicle should be replaced, are available.

Some of the key features and benefits of the Transportation module include:

• Comprehensive Cost Collection - By interfacing with the Payroll, Accounts Payable, and Inventory modules, the Transportation module can automatically update itself when a transaction (with a truck number) is posted in any of the aforementioned modules
• Depreciation - As depreciation is calculated monthly in the Fixed Assets module, the depreciation expense per vehicle is automatically updated to the Transportation module.
• Cost Control - The Transportation module will collect and store costs associated to operating vehicles and equipment. Some of these costs that are collected and stored are: the cost of fuel, oil, depreciation, repairs, license costs, and other operation costs. Cost reporting can be performed on a period-to-date, year-to-date or life-to-date basis. To provide you with even more information, vehicles and equipment can be analyzed on a cost per hour or mile basis (for the periods selected).
• Additional Features
  • Unlimited number of expense categories can be maintained on a vehicle.
  • Ability to track multiple transportation clearing accounts within the module such as service pickups, large trucks, and power operated equipment.
  • Tracks mileage, hours of use, or both.
  • Ability to attach fixed expenses such as depreciation or insurance costs to each vehicle.
  • Costs not attributable to one specific vehicle can be treated as overhead and allocated across all vehicles.
  • Track manufacturer information such as model, year and manufacturer number.
  • Track purchase information about a vehicle.