Accounts Payable

The Accounts Payable function is a critical part of any business. The CYMA IV Accounts Payable system provides advanced tools to manage vendor relationships, process invoices, manage payments, and process 1099s. Featuring sophisticated invoice processing, flexible cash management, and easy customization, this robust module is designed to meet the most demanding needs of a wide variety of businesses.

Accounts Payable features:

• Multiple AP Accounts for GL Posting
• Post invoices to GL in detail or summary
• Setup Vendors on the fly during invoice entry
• Popup notes
• Custom Field designer - Unlimited user defined fields
• Import from other applications via a CSV file
• Unlimited Vendors
• Unlimited Contacts
• Vendor types to categorize vendors
• Maintain vendor history for purchases, payments and discounts
• Allocate unlimited GL accounts by percentage or units
• Ability to print multiple checks for one vendor
• Default expense accounts or allocation accounts
• One-time invoices
• Recurring invoices
• Unlimited bank records to accommodate multiple bank accounts
• Multiple selections of invoices for payment by: invoice number, vendors, terms codes, discount dates, due dates, pay dates, vendor types, AP accounts
• After-the-fact checks, manual checks
• Void checks automatically opens invoice paid by that check and, creates appropriate GL entries when checks are posted to GL
• Flexible 1099 processing with magnetic media support
• Reprint checks
• Track Sales Use Tax
• Powerful invoice allocation among GL accounts
• User defined terms codes
  • Move invoices to Job Number
  • Assign Invoices to Job Number
  • Add user defined fields at the invoice level
• Full integration with Purchase Order System
• Users can edit a Printed AR invoice
• Invoice and Order Activity tab to Maintain Customer
• Ability to email invoices in HTML, RTF, PDF formats