The Purchase Order Processing (POP) module manages all they processes vital to purchasing for manufacturing and distribution businesses. You may choose to use requisitions (pre-purchase documents) to initiate your purchasing. Using requisitions adds an extra level of protection; ensuring that you don't accidentally send PO's to vendors that have not be approved by an authorized buyer. The option of using requisitions serves several functions, such as:
- Allowing your employees to request supplies that can be approved or rejected by buyers.
- Substitution of PO's when purchasing documents are generated from sales orders for purchase-on-order items.
- Substitution of PO's when the system automatically generates purchasing documents for items that have dropped below minimum inventory levels.
You can automate the generation of PO's from sales order (for purchase-on order items), or have authorized buyers manually enter PO's. Additionally, you are given the option to integrate the POP module with the WMS module, to automatically generate PO's based on items that are below the required level, and trigger automatic inventory replenishment.
This product also gives you the ability to set up direct-to-customer’ warehouses that will support drop-shipments from your vendors; allowing you to track invoice inventory that is sent to a customer's location. To quickly locate existing PO's you can search based on criteria (such as status, destination, required date, and originator), using the Purchase Order Filters. If your buyers are manually entering PO's you can save time with the auto-population of vendor specific fields. Once a vendor is entered into the POP module; in the future you simply have to select the vendor and items and all other data will be automatically populated. This product allows you to set up an unlimited number of vendor accounts; each account stores name and addresses, items assigned to vendors (including vendor part number and pricing), detailed purchase history, terms of payment, account number, sales tax info, and any other user defined fields to capture desired information. Within each vendor account you can set up an unlimited number of contacts, with detailed contact information such as name, title, phone and fax numbers, and e-mail address. Additionally, you are given the ability to record vendor notes that automatically display on screens of your choice (e.g., PO entry screen or receiving screen). Within each vendor account you can set up a pricing section that allows you to view, edit, or add vendor part numbers, pricing, and order quantity information. If you have a need to seperate your vendors; you can indentify and group them according to class with class-specific defaults and reporting options.
In the area of receiving, inspection and put-away you are given a wide range of features. You have the ability to define receiving tolerance for over/under shipments; and even record and track the manufacturer, internal lot, and serial numbers with the automatic generation of bar code labels. You can even palletize goods before moving them into inventory; and automatic put-away advice for passed items help your staff organize inventory.
Finally, the POP module allows you to request items from vendors overseas. Since, shipping from overseas typically takes longer; items ordered from overseas are tracked as on-the-water items; and are placed into a seperate class
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