Purchasing & Requisition

Automate your centralized purchasing department or decentralize purchasing to the departmental level

The Purchasing system is fully integrated with other Bellamy applications to provide a completely automated purchasing solution.

System Highlights

• Online Purchase Order Information
• Calculates Taxes
• Prints Purchase Orders
• View Unapplied Transactions
• Ability to Encumber the General Ledger when Purchase Order is Applied
• Notes Capability

System Details

• Automated Purchasing Operations – create purchase orders, receive goods and services
• Encumber Purchase Orders – select whether purchase order is to be encumbered and in which year
• Manual Purchase Orders – enter purchase orders that were issued manually or quoted over the phone
• Receiving – ability to enter packing slip upon receipt and use it for validation when invoice is processed
• Purchase Order Format – use preprinted forms or blank paper
• Expenditure Account Security – limit a requester’s access to specific expenditure accounts for use purchase orders
• Comprehensive Reports – includes ordering and receiving edits
• Inquiries – includes multiple purchase order views, in detail or summary
• Detailed Online Inquiry – view purchase order information
• Interface to other Bellamy Applications – the use of default set-ups in Bellamy’s Accounts Payable, Project Costing, Inventory, and Work Orders applications reduces data entry
• Security – determine security by user, including authority levels for purchase order access. Customize all menus to include only those options required by each user

Requisition System

Automates the procurement process allowing users to create electronic requisitions.

The system tracks the requisition from entry to approval culminating into a Purchase Order. The system if fully integrated to Bellamy's Purchase Order and Inventory applications.