Agency Management

Key Facts about the Agency Solution

Maconomy enables agencies worldwide to optimize finance management, job costing, job management, business intelligence, and resource planning in one integrated ERP solution. It provides a fully integrated set of financial ledgers and job management functionality supporting the entire job lifecycle. The solution incorporates all our knowledge of industry best practice functionality that Maconomy has developed since 1989 as a provider of preconfigured industry solutions for marketing communications organizations.

Key capabilities include:

Job opening

• Expedite job opening using templates or data from previous jobs
• Automatically link job to the General Ledger via job type and work codes
• Microsoft Project® integration

Budget/cost estimation

• Use template budgets for time, expenses and supplier costs ensuring fast creation and consistent inclusion of key information
• Use previous budgets of similar nature
• Use internal budget as basis for client budget
• Track budget revisions
• Set prices and estimates for tasks in the job opportunity phase

Time management

• Ability to block entries until written approval from the client is attained
• Ensure that only valid work codes are used
• Automatically inform employees when their time sheets are due or late
• SpeedSheet for fast and accurate registration of time
• Microsoft Outlook® integration

Financial tracking

• Account Directors and Managers gain immediate access to budget, actual, and committed amounts with drill down
• Support Payment when Paid agreements

Client invoicing

• In job overview, drill down/up to work code, employee and task to determine if hours and expenses are reasonable
• View incurred time and expenses that have not yet been submitted
• Edit invoice text and decisions on write- downs (in one step)

Media integration for advertising

When integrated with a media system, the solution provides capabilities such as:

• Pre-bill media buys and insertion orders
• Process both print and broadcast vendor invoices/payables and cut checks automatically