Purchase Order

Fully-integrated with the Accounts Payable, General Ledger, Inventory, and Job Cost modules, the Purchase Order module allows you to keep track of vendors, purchases, costs, payables, and much more. Purchase orders can be closed directly to Accounts Payable and the General Ledger, with the automatic calculation of landed cost. AutoPost even manages accounting accruals at the time goods are received. Purchase history can be retained indefinitely, and purchase orders may be viewed at any time. Purchase information may be viewed by purchase order number, time period, vendor, or part number, and additional filters can be used to specify your desired display or reporting criteria.

Features

• Displays “ListViews” of supplier codes and inventory items for easy browsing and selection.
• Determines permission to post invoices to the Accounts Payable module, by user.
• Provides powerful search and find options with multiple criteria.
• Permits keyboard “shortcuts” as an alternative to the mouse.
• Assigns purchase order numbers automatically.
• Stores and maintains vendor part numbers and prices on file automatically.
• Supports vendor discounts.
• Permits non-stock items and comment to be entered conveniently.
• Supports direct e-mail, fax and printing of multiple page purchase orders.
• Permits override of prices, terms, taxes, freight, discount and buyer.
• Accepts partial receipts, with automatic accrual to the General Ledger.
• Supports receipt and entry of serialized items.
• Displays item availability, on-order and on-backorder quantities on-screen.
• Updates inventory “on-order” record automatically, when purchase order is issued/printed.
• Updates inventory on-hand record automatically, when items are received.
• Supports fractional quantities to three decimal places.
• Calculates landed cost.
• Allows closed purchase orders to be viewed and re-printed.
• Provides option to close purchase orders directly into Accounts Payable and General Ledger.
• Supports interim vendor invoices.
• Maintains purchase history details on file indefinitely.
• Generates reports by purchase order number or range of purchase order numbers.
• Fully-integrated with Inventory, Accounts Payable, Job Cost and General Ledger.