An Accounts Payable system that is fully integrated with Purchase Orders, Subcontracts, Job Costing and Inventory, makes AP simple. When you enter a Purchase Order or subcontract number, your entire invoice entry can be completed in one step. The program will check over budget, contract, and POs automatically. Each line of the invoice will be verified to the purchase order when you save, preventing over-pricing or over-delivery of items without your approval.
By tracking expiration dates on Workers’ Compensation, liability and contractor licenses, the program can warn you before you pay subs who have not supplied you with current documentation. In addition, each subcontract can be tracked separately to prevent payment if there is a contract dispute.
Check writing options allow you to select a wide variety of check formats. You can choose to use multiple check stubs or special check reports to list all of the invoices paid. Partial payments and dual payees can be made on any invoice. The Payment Selection option lets you select which credits you wish to apply to a payment prior to running checks. You can even override discount dates to take discounts that have expired!
Aging reports can be run as of the end of any prior period to match financials even after the period has been closed. 1099 and other compliance reports are also included in the reporting options.
Reports:
- Vendor List
- Vendor Insurance
- Vendor Aging
- Vendor Balances
- 1099 Balances
- Payable Invoice List
- Payable Aging
- Payable Cost Audit
- Payable General Ledger Distribution
- Payable Journal
- Invoice Journal
- Vendor Payments
- Payable Ledger
- Vendor Payment Journal
- Workers’ Compensation Report
- Job Report
- Vendor Documents
- Lien Waivers
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