Accounting

XE’s Accounting modules are as easy to use as the best of the smaller off-the-shelf products, but easier to learn and navigate – and just as powerful as – the large, enterprise accounting packages used by Fortune 100 companies.

Because XE is a true project-based accounting package, your complex business transactions aren’t limited by your accounting software.

General Accounting Features

• Project based accounting allows users to identify hidden costs and waste to identify true profit and loss figures per project.
• Reimbursible customer expenses drop immediately to customer invoice, without requiring additional invoices or P.O.s
• Track costs to as deep a level of detail as the user desires
• User-defined Chart of Accounts supports customized numbering and description.
• Define multiple levels of account/sub-accounts with unlimited segments.
• Income Statement and Balance Sheet follow GAAP rules.
• Display beginning and current balance for each account.
• Define your financial periods for each year
• Leave financial periods open indefinitely, if desired, and revisit closed periods as needed
• Create calendar-year or defined period budgets
• Compare budget to actual in Snapshot or complete views (with administrator authorization)
• Drill down to journal transactions with a click of the mouse
• View the General Ledger by account and sub account
• Reverse General Ledger transactions
• Hold monies received in temporary accounts until you’re ready for them to show on the Income Statement

Invoicing

• Invoices are generated in seconds
• Customers can be billed monthly or by single invoice
• Customers can be billed by billing types that include percentage of completion, work order, time card or recurring billing
• Users can easily attach a “Client Statement” to every invoice if customer requests
• Last 12 months of payment history can be printed on each invoice

Accounts Receivable

• Display invoices by customer and apply customer payments
• Automatically update invoice and GL information
• Allocate payments manually or automatically to invoices
• Allocate Credit Memos to outstanding invoices to clear receivables
• Display and manage invoices by aged balances
• Enter aging date for past, present and future Aged Analysis,/li>
• Display paid, unpaid, or both in screen.
• Display aging totals by Current, 30, 60, 90 and 120 Days
• Create customer statements
• Collections module with template letters to go out to all 30, 60, and 90-plus customers
• Print statements for customers with zero or late balances
• Automatic pop-up Alerts will show when creating new quotes or contracts for a customer to warn the user of a customer’s past history of not paying or other warning criteria
• Identify overdue invoices by query
• Track all collections contacts and follow-up by Collections Check List to ensure quality
• Schedule and track collections activity
• Send automated collection letters and emails

Accounts Payable

• Pay bills in seconds directly from A/P
• Pay recurring bills automatically by memorizing transactions
• Record expected date and date received for each item
• Track payments to vendors
• System automatically inserts default GL account information when vendor is selected
• Automatically split invoice amounts among multiple GL accounts
• Make unlimited payments against one bill with multiple payment types
• Create check or credit card payments from bill
• Displayed aged payables with balances
• Sort payables by customized criteria
• Pay multiple invoices at one time
• Payments post automatically to the GL

General Journal

• Track all your transactions automatically in the General Journal for a complete audit trail
• Easily analyze transaction details in Snapshot or detail by any criteria
• Reverse entries to account for accruals or deferrals

Banking

Run all of your banking operations from XE-700. XE allows you to manage as many bank accounts as your company needs … and across multiple companies, division or lines of business.

Features

• Maintain detailed account information for separate accounts or across an unlimited number of accounts at the same bank
• Bank Register screens are customizable to conform to bank reporting
• View all banking transaction in Snapshot or detail