Purchase Orders

Features Include:

• Prodution System
  Product includes customization of the Purchase Order form, as needed. Customization utilized built-in production system so changes can even be made after deployment.

• Full and Partial Receiving
  Product includes ability to receive goods. Easy to use controls and security ensure full or partial goods can be received — and that only users with proper authority can receive goods. This feature is optional.

• Invoice Register
  Product includes ability to mark invoices in and/or payments out. Data can be exported later to an external accounting system. Invoice attachments also available.

• Advanced Form Design
  Purchase Order form can include advanced pull-downs and data-entry components to ensure Purchase Orders are easy and fast to fill out. Automated fill-ins, selection boxes, and data validations are performed, as needed.

• Email Notification
  Email “next-action“ notifications, rejections, and approvals to staff, managers, supervisors and admins is provided to ensure users do not need to check the system in order to know whether they need to perform an approval action or whether their PO was approved, for example.

• Archiving
  Purchase Orders are automatically archive when closed. POs are not deleted but always accessible, even after closed.

• Advanced Security
  The system includes advanced password controls and security. Supports ”User Profiles“ for managing large numbers of users. Audit trail is also provided.

• Flexible Organization Structure
  This system does not have a rigid user structure so it can support unlimited levels of staff, department managers and supervisors — even users who fill any variety of roles.

• Approval Flow
  This system includes an advanced workflow engine. Approvers can be determined based on dollar amounts, departments, GL codes, and other criteria. Ability to handle exceptions. Simple approval charts make management straightforward.

• Dynamic Reporting
  Product includes full-featured reporting system that allows you to create reports based on any element on the Purchase Order. Security controls define who has access to which reports and who has the rights to create reports.

• Spreadsheet Hookups
  Reporting system supports single-click of report data to standard spreadsheet programs. Single-click to CSV (comma-delimited) file also provided.

• Systems Integration
  Product includes special SIMs (Systems Integration Macros) technology to enable export/import to/from 3rd-party systems.

• Vendor System
  Product includes full-featured vendor system with vendor catalog, automated recording and recall of items ordered, vendor approval, vendor blocking, and the ability to control who has the rights to add/edit vendors.

• Vendor Web Site Connections
  Product can support automated links to Vendor web sites. Shopping can be done directly on Vendor web sites with automated flow of data from shopping carts back into a purchase order in this system for approval and processing.

• Post-approval controls
  Product includes important secuity controls to enable editing of Purchase Orders after approval.

Create, approve and manage purchase orders and requisitions with Aestiva Purchase Order. This browser-based software product includes important security, notification, SOX compliance, management and reporting features so purchase processes are managed effectively, efficiently and correctly. For 3 to 3,000 users. Click Aestiva.com for access to our Web Site.