The Purchasing and Receiving module streamlines all aspects of the purchasing process, allowing the user to gain control of purchasing procedures and department budgets. Create new purchase orders from scratch, or save time by utilizing copy features to recreate all or part of previously entered orders, or create a PO from a Requisition. Other features include automated advance deposit requests, multiple receipts on one PO, automatically email purchase order requests for approval, and much more!
Since Purchasing is fully integrated with Accounts Payable, Inventory, Project Management, and General Ledger, Data Plus can provide reports that reflect all aspects of the hotel operation.
New receiving functionality provides transaction entry and reporting to track incoming shipments and to easily enter actual quantities received. From the Data Plus Accounts Payable application, receivings can easily be turned into batches of invoices with vendor and expense distribution information already completed. Receivings are tracked individually, allowing for partial receipts and multiple shipments. Notes may be added and passed to the Accounts Payable department to highlight issues such as damaged goods. From the Data Plus Accounts Payable application, batches of invoices can be created with the vendor information and expense distribution already determined to speed processing and minimize error.
Using Windows-based reporting, the Purchase Order form can be tailored to end-user requirements including logos and special graphic elements. Purchase Orders can be of virtually any length to support the need to detail custom designs for carpeting, furniture and other FF&E items.
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