Accounts Payable

HarrisData Accounts Payable provides financial managers with the tools to control cash expenditures. With these tools, financial managers can improve cash management and reduce effort.

Fast, Flexible Vouchers

• Fast, easy voucher entry
• Recurring vouchers
  • Installment plans
  • Scheduling flexibility
• Fast one-time processing
  • Temporary vendors
  • Quick checks
• Unlimited expense distribution
  • Up to 999 expense accounts
  • Current or future periods
  • Verification of distribution amount
  • Automatic creation of journal entries
• Quickly search for specific vouchers
  • By name, address, vendor number, check number, invoice number, voucher number, phone number, or date
• Void checks easily
• Automatic or manual selection for payment
  • By bank and due date
  • Hold selected vouchers
  • Full or partial payment
  • Complete audit trails

Vendor Management

• Comprehensive vendor information
  • Name & address
  • Contact information
  • Payment terms
  • Plus five user defined fields
• Unlimited payment history
• Open and paid vouchers by vendor
• Vendor status
  • Hold vendors
• Vendor type
  • Group vendors for analysis

Easy Check Processing

• Computer generated or handwritten checks
• Advanced print management
• Easy bank reconciliation
• Automatic reconciliation using bank file
• Secured check printing

1099 Compliance

Facilitates compliance with Federal 1099 reporting requirements:

• Manage Federal ID number and type
• Create 1099 reports by vendor
• Print 1099-MISC forms
• Create magnetic media for filing
• Extension of time request

Improved Cash Management

• Cash Requirements report
• Aging Analysis report
• Based on invoice date or due date
• User defined time periods

Comprehensive Reporting

A wide variety of standard reports are available within Account Payable, including:

• Check Registers
  • All or selected banks
  • Detail or summary
• Open/Recurring Voucher Lists
  • All, held, or selected for payment
• Expense Distribution
  • By facility, vendor, or GL account
• Vendor Lists
• Vendor Purchase History
• Period End Reconciliation
• Bank/Check Reconciliation
  • Cleared checks
  • Outstanding checks