Purchase Order

CYMA IV Purchase Order is an optional module for CYMA FMS or NFP that provides you with the capability to enter, track, print and manage vendor purchase orders. Purchase Orders can then be automatically turned into AP invoices when goods are received and the invoice received from the vendor. Several new Purchase Order forms are available, including a “true laser form”, which generates the entire purchase order, both data and the form, and prints to a blank piece of paper.

CYMA Purchase Order Features:

• Supports system generated or manual Purchase Orders
• Full Integration with Accounts Payable
• Budget Control/Encumbrance feature warns/prevents PO's that result in over-budget conditions
• Optional use of Product ID's with vendor specific pricing
• Update product costs based on Purchase Order, AP Invoice, or both
• Multiple Bill-To's and Ship-To's
• Line Level Special Instructions
• Purchase order level notes, special instructions, and user defined fields
• Importing an AP invoice automatically re-opens the purchase order
• Return to Vendor capability
• Drop Ship capablity
• Requisition capability
• Purchase Order Status Inquiry
• Send Purchase Order by E-mail
• “Delivery Days” field - automatically gets added to the PO date to calculate the PO due/delivery date
• Prevent Purchase After Date on SM Product (requires Inventory Control)
• Purchasing Manager Security Level for Budget Overrides
• Open Commitment By Fund Report (NFP Version)
• Assign funds to Purchase Order (NFP Version)