This common module provides the ability to handle a single or multiple property environments with inter-module integration.
All modules that provide Guest and Group Services have direct access to this Common Facility to provide maximum flexibility in generating an invoice and collecting a payment. Open folios may accept postings from multiple modules and combine all details under one folio for presentation to the client.
Functions and Features Summary
Clients and Set-up
- Ability to set-up client masters with multiple contacts/addresses
- Ability to set-up client attributes with capture control
- Ability to capture unlimited notes and maintain action and follow-up dates
- Ability to search in various criteria
- Ability to set-up credit limits and late charges levels
- Ability to set-up unlimited categories of revenue, settlement methods and currencies
- Ability to set-up multiple taxes per revenue category
- Ability to define tax exemptions
- Changes log is retained for management review
Folio Management
- Folios and details are maintained as open items
- Ability to create multiple folios for a billing period
- Ability to capture unlimited notes for collection and tracking
- Ability to set-up posting restrictions per folio
- Folio access and actions log is maintained for management audit
- Ability to transfer and write-off partial or entire folios - activity is kept on log file
- Permanent folio facility to handle internal and non guest activity
- Ability to allow and control back posting by date criteria
- Ability to set-up messages to print on folios by multiple criteria
Folio Details
- Unlimited details per folio
- Ability to adjust and write-off partial folio details
- Ability to transfer details to other folios using multiple criteria
- Automatic currency exchange posting
- Multiple levels of taxes per details
- Ability to summarize details by user criteria
- Ability to maintain unlimited text per folio details
- Fast post facility for quick posting to multiple folios
- Capture of clerk, date and time for each detail
- Automatic G/L account allocation
- Ability to open closed folios and post back dated details
Receipts and Setttlements
- Ability to set-up multiple settlement methods
- Automatic settlement to credit card accounts
- Automatic settlement to Accounts Receivable
- Ability to make partial folio payments
- Ability to allocate receipts to multiple invoices
- Ability to allocate receipts to multiple accounts
- Ability to apply receipts manually and automatic
- Ability to maintain notes for each receipt
Folio Access and Actions Log
- Ability to view and print actions and access log
- Ability to view dates of folio close, open, print, transfer and write off
- Ability to view clerk, date and time of each activity
- Ability to print ad hoc audit reports
- Ability to set up access by clerk, functions and level of data manipulation
Forms and Reports
- Special facility for mailing labels generation
- Ability to generate standard reports on demand
- Ability to print client statements utilizing balance forward and open item
- Ability to fax generated forms and reports (i.e. folios to clients)
- Ability to generate custom forms (invoices, statement, etc.) and merge with client data
- Ability to generate unlimited ad hoc queries and reports
- Ability to catalog forms and ad hoc standard formats
- Ability to define runtime criteria for ad hoc reports
- Database access via office productivity tools to produce special reports and contact the clients
Integration with Other Modules
- Ability to receive postings from all other modules
- Ability to integrate with the G/L System
- Shares a common client data base with all other modules
- Integrated with office tools for operational and management reports
Management Reports and History
- Complete details history is maintained as per management criteria
- Access and reprint of past folios is available on demand
- Management reports may be generated to provide analysis information
- Back dated posting analysis reports are available on demand
- Client payment performance analysis reports may be generated on demand
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